Skemia — business analysis documents generated from one project context
01 · Your workspace
Stop losing weeks to documentation.
02 · Business case
A board-ready business case.
03 · Functional spec
A functional spec that writes its own data model.
04 · User stories
Development-ready user stories.
One context, every document, always in sync. Generated in hours, not weeks.
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The problem
You have lived this before.
A brief lands in your inbox.
You spend days pulling the real requirements out of half-answers and meeting notes.
Then the writing starts. The business case. The spec. The stories. The revisions. The stakeholder feedback. The version everyone swears they sent.
Weeks disappear, and you are still documenting instead of delivering.
Skemia gives those weeks back.
From the founder
For years I watched good analysts, myself included, lose weeks of every project to writing, reformatting, and chasing sign-off, instead of solving the actual business problem. Skemia is the tool I wished I had on every project. It follows the way real BAs work, from the first meeting to a delivery-ready backlog, and gives those weeks back. I built it for the way you already work.
Naseem TerblancheFounder, Skemia. Business analyst, AIT Consulting.
Why Skemia is different
Most tools help you write documents. Skemia helps you deliver projects.
You set your project context once, then work the way experienced business analysts actually do: turn meetings into requirements, then generate the business case, the functional spec and data model, user stories, and wireframes. Every document comes from that one context and stays connected by traceability, so nothing is retyped and nothing drifts. Change something once and the whole chain stays in sync.
How it works
From raw notes to a delivery-ready backlog.
Six steps, in the order real BA work runs. Follow them start to finish, or jump to whatever the project needs.
Set your project context, once
Capture the problem, objectives, scope, stakeholders, assumptions, and constraints. Everything else builds on this.
Turn meetings into requirements
Paste your workshop or interview notes and Skemia pulls out the requirements, decisions, risks, and actions to review and file.
Generate the core documents
From that one context: a business case, a functional spec with a data model, and INVEST user stories. In any order you like.
- Business case
- Functional spec + data model
- INVEST user stories
- Grayscale wireframes
Manage the requirements
A living requirements register, traceability from requirement to story, and an AI quality check that flags gaps and ambiguity.
Track risks and change
Log risks and issues in RAID, and raise a change to have Skemia draft the amendment and impact, versioned with a full audit trail.
Sign off and export
Each document ends with a sign-off section listing your approvers. Export any document to Word or PDF, structure intact.
Features
One source of truth for the whole project.
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Meeting notes to requirements
Paste raw workshop or interview notes and Skemia pulls out the requirements, decisions, risks, and actions for you to review and file.
Business case
A board-ready business case in minutes: executive summary, options analysis, financials, risks, and a clear recommendation, all from your context.
Functional spec + data model
A structured specification with a full data model. Skemia asks the right questions when your input is thin, so nothing important slips.
INVEST user stories
Development-ready stories with roles, value, and acceptance criteria, grouped by role and written to the INVEST standard.
Requirements + traceability
A living requirements register that stays linked from requirement to user story, so coverage is clear and nothing quietly falls through.
Quality review
An AI review of your requirements and stories that flags ambiguity, gaps, duplicates, and untestable statements, with fixes you can apply.
Change management
Log a change or a missed requirement and Skemia drafts the amendment and impact, re-versions the spec, and keeps a complete audit trail.
Your BA assistant
An assistant that knows your project. Ask it anything, or tell it to write a document, draw a diagram, or critique your draft.
Grayscale wireframes
Low-fidelity screens on demand for the stories that need them, so stakeholders can see it before anyone builds it.
Editing + version history
Edit any document in place, keep every version, and roll back to an earlier one whenever you need to.
Word + PDF export
Export any document to Word or PDF, structure and headings intact, ready for governance or your project team.
Team workspaces
Share one workspace where everyone sees every project, with simple per-seat billing.
Why business analysts choose Skemia
To a complete first draft of your documentation, not the usual two to three weeks.
Project context, filled once. Every deliverable is generated from it, with nothing retyped.
Details re-keyed between documents. Change it once and the whole chain stays in sync.
BABOK knowledge areas covered end to end: elicitation, requirements life cycle, analysis and design, strategy analysis, and solution evaluation.
Pricing
Pricing that fits your workload.
Start with a 7-day free trial, no card required. Annual billing gives you two months free.
Starter
For independent consultants and occasional projects.
$25/mo
or $250/yr (2 months free)
- 1 active project
- Business case, functional spec, user stories, custom documents
- Requirements, RAID, stakeholders, tests, glossary, backlog
- Traceability between requirements, stories and tests
- Diagrams: process, sequence, state, ERD, RACI, risk heatmap
- Meeting notes turned into requirements
- Word and PDF export
- Quality review, 5 runs a month
Professional
For BAs running several initiatives at once.
$49/mo
or $490/yr (2 months free)
- 5 active projects
- Everything in Starter, plus:
- Your logo, fonts and colours, and no Skemia line in the footer
- Cover page, document control block, version history, contents
- Knowledge base: ground every generation on the client's own documents
- Stakeholder portal: reviewers read and comment without an account
- Change management with a full audit trail
- Write documents into the client's own Word template
- Wireframes, project import, status reports
- Unlimited quality reviews
Questions
Before you start.
Will I have to rewrite everything it generates?
No. Skemia produces a professional first draft built on BA best practice, not a rough sketch. Most users refine the wording and add detail rather than starting over. You can edit any document in place and regenerate any section you want to improve.
Is my project data private and secure?
Yes. Your projects are private to your workspace, access is controlled, and your content is never sold or used to train public models. Your confidential client work stays yours.
Can stakeholders review without an account?
Yes. You invite stakeholders by email and they open the document through a secure read-only link, with no account or software to install. Sign-off lives in the document itself: you set the approvers and Skemia adds a sign-off section for them, so approval is recorded where the decision belongs.
Can I edit the documents, or am I stuck with what is generated?
You can edit everything. Change any text in place, keep a full version history, and roll back to an earlier version whenever you need to.
What happens when my free trial ends?
After seven days you choose a plan to keep full access. Nothing is charged automatically, and we never ask for a card to start the trial.
Spend less time documenting. More time delivering.
Create your account and turn your first project into a full set of documents in minutes. No card required to start.